Standards of Academic Progress (SAP)

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Policy

A.  Satisfactory Academic Progress (SAP) Policy*

 

B.  Disclosure Statement

Students are expected to monitor their own SAP and consult with the Office of Student Financial Assistance when they have questions or concerns. The Office of Student Financial Assistance provides written or electronic notices to students at the end of semesters where students are on probation, academic plan, Reset or denied status. It is imperative that students keep their mailing and email addresses (preferred) updated with Delgado Community College and check their DCC student email (preferred) on a regular basis.  Failure to monitor SAP or not understand how SAP works is no basis for an appeal.

Occasionally, students may be contacted, by a member of the satisfactory academic committee, if the committee needs additional information to make their final decision.  The student’s file will be considered incomplete for a two-week timeframe; if the student does not provide the documentation requested within two weeks from the day of contact, the student’s application will be denied.

 

C.  Terminology Guide

 

D.        SAP Timeline

When Is SAP Reviewed?

Satisfactory Academic Progress (SAP) will be reviewed and determined:

  1. Before aid is initially awarded and
  2. After each period of enrollment/semester and/or
  3. After summer session if applicable

 

E.  SAP Measures

How Is SAP Reviewed?  Satisfactory Academic Progress (SAP) will be measured in three areas- qualitative, quantitative /pace and maximum time frame

1.  Qualitative Measure (GPA)

The qualitative standard is the student’s cumulative grade point average (GPA). The qualitative standard requires that as the number of hours attempted increases, the student’s cumulative GPA increases. DCC students will need to achieve a cumulative GPA relative to the total number of hours attempted as outlined in the chart below:

QUALITATIVE MEASURE (CUMULATIVE GPA CHART)

Cumulative Credit Hours Attempted

 

1-24 hours

 

25-35 hours

 

36 hours and above

Minimum Cumulative GPA

 

1.87

 

1.92

 

2.00

All grades attempted will be considered. These include, but are not limited to, courses passed, courses failed, courses from which the student withdrew (officially or unofficially), repeated courses, transfer courses, and remedial/developmental coursework.

Any student who fails to meet SAP standards after two consecutive semesters will be denied federal student aid and will be placed on financial aid suspension- (see section F number 5)

2.  Quantitative Measure – Pace

(Example: total attempted hours = 43, total earned hours = 24. The requirements of 43 total attempted x 67% = 29 hours that must be earned. If a student only earned 24 hours, then the student does not meet SAP).

3.  Maximum Hours Allowed

Students may receive federal financial aid if they have attempted below 150% of the hours required to complete their program. To determine the maximum allowable hours for a specific program or study, refer to the DCC catalog at www.dcc.edu. Determine the total number of hours required for the program and multiply that figure by 1.50.

Hours attempted includes all hours pursued, earned, withdrawn, and failed. All of these hours are counted as attempted even if the student did not receive aid.

(Example: If the degree program requires 60 hours to complete the program, multiply 60 hours x 1.50 = 90. The maximum allowable attempted hours for the degree program in this example = 90 hours).

 

F.  SAP Review and Notification

SAP is reviewed after each semester.  Students will be notified if their academic standing does not comply with DCC’s Satisfactory Academic Progress Policy via email and/or LOLA. Students who are on an academic plan will have SAP reviewed after each semester to ensure GPA progression is being met.

  1. Good standing- Student has met progress standards and is eligible for aid the following semester
  2. Warning- if a student fails to meet DCC’s SAP standards, the student may receive a warning, which would indicate that the student would be able to successfully meet SAP standards the next (immediate) semester.  Students will not be required to submit a SAP application. 
  3. Probation- If it is determined that it is possible for the student to meet SAP standards within one semester, the student will be placed on probation status. Students will be required to submit a SAP application.  During this probation period, the student will be eligible to receive federal financial aid.  If the student fails to meet SAP standards at the end of the probationary period, the student will be ineligible for federal financial aid.
  4. Academic Plan-Students can receive an academic plan from their assigned Academic advisor. Any student who fails to meet SAP standards after two consecutive semesters will be denied federal student aid and will be placed on financial aid suspension- (see section F number 5).

    A. This plan has to be signed by the advisor and outline what courses the student will need to take in the upcoming 2-3 semesters.

    B. Students are required to complete the SAP application and submit an academic plan that must be signed by the student and the academic advisor. The primary requirement is the student maintains a 2.0 GPA each semester. Failure to adhere to this plan will result in a denial of federal student aid

    C. The academic plan requires specified cumulative GPA of 2.0 and 75% pace progression.

  5. Suspension- Students on financial aid suspension are considered ineligible for federal financial aid (federal grants, student loans, (FWS) student employment).  Additionally, they will not receive Financial Aid, if they are academically suspended. Financial aid eligibility may be reinstated if the student pays his/her own educational expenses at least one (1) semester and earns a 2.0 (grade point average) for the semester in which they re-enroll.   Financial aid eligibility may be also reinstated if the suspended student does not attend at least one (1) semester, i.e., Fall or Spring (Summer is counted with Spring and therefore will not count as a qualified timeline).


G.  Appeals Process

Appeals Process

Students who do not meet SAP standards are considered ineligible and therefore have the right to appeal to the Office of Student Financial Assistance if the student’s loss of eligibility occurred due to a mitigating circumstance.

1.  Appeal Denied

If the appeal is denied, the student must regain eligibility by attending at his/or her own expense and earning the appropriate cumulative GPA and meeting the Pace progression standards.

Any student who fails to meet SAP standards after two consecutive semesters will be denied federal student aid and will be placed on financial aid suspension- (see section F number 5).

2.  Appeal Approved

If the appeal is approved, the student will be placed on either Probation or an Academic Plan. 

Example 1:  if a student is enrolled in 12 hours and drops a 3 hour course, the student is meeting 75% pace progression (12hours-3hours=9hours; therefore 9 hours divided by 12 hours = 75% pace progression) However, Example 2:  if a student is enrolled in 9 hours and drops a 3 hour course, the student is NOT meeting 75% pace progression (9hours-3hours=6hours; therefore 6 hours divided by 9 hours = 66% pace progression).

 

H.  Re-Establishing Financial Aid Eligibility*

Students must enroll and be actively attending in order to re-establish financial aid eligibility. 

1. Attend at their own expense without the benefit of federal financial aid         
2. Appeal to the Financial Aid Appeals Committee

If a student chooses to “sit out” or attend another school for a period of time, she/he may meet the SAP standards for the semester in which she/he re-enrolls at DCC.  (“Sitting out” has bearing on regaining eligibility).

*Please note students will be required to submit an appeal, if eligible.

I.  Transfer Students

Transfer students are required to meet the minimum academic standards set by DCC in order to receive Federal Financial Aid.  A transfer student must supply the Office of Admissions with transcripts from all previous institutions attended. All transfer students, attending Delgado Community College during their first semester, will receive an SAP warning – (no formal documentation required).  Students will have SAP status reviewed at the end of the first semester, to determine satisfactory academic standards are being met.

 

J.  STEP/Dual Enrollment Students

Dual Enrollment and all other high school students taking college courses during high school will have these courses evaluated when matriculating at Delgado Community College. 

The qualitative standard is the student’s cumulative grade point average (GPA).  The qualitative standard requires that as the number of hours attempted increases, the student’s cumulative GPA increases.  Delgado students will need to achieve a cumulative GPA relative to the total number of hours attempted as outlined below:

 

QUALITATIVE MEASURE (CUMULATIVE GPA CHART)

Cumulative Credit Hours Attempted

 

1-24 hours

 

25-35 hours

 

36 hours and above

Minimum Cumulative GPA

 

1.87

 

1.92

 

2.00

All grades attempted will be considered. These include, but are not limited to, courses passed, courses failed, courses from which the student withdrew (officially or unofficially), repeated courses, transfer courses, and remedial/developmental coursework (See Re-establishing Financial Aid Eligibility).

Any student who fails to meet SAP standards after two consecutive semesters will be denied federal student aid and will be placed on financial aid suspension- (see section F number 5)

 

K.  Program Measured Clock Hour/Cosmetology Students

Students may receive federal financial aid if they have attempted below 150% of the hours as measured by the cumulative number of clock hours they are required to complete in their programs.  (Delgado normal SAP policy regulations apply.)

 

L.  Scholarship/Grant only Students

Students who are enrolled but not receiving Federal Financial Aid will also have all courses reviewed and counted when assessing academic progression.

 

M.  Students Changing Majors

For students who change majors, the Delgado Community College SAP policy will follow the same change of major policy as outlined College-Wide.

 

N.   Certificate Programs

For students enrolled in certificate programs that are less than a year in completion time, their academic progress will be evaluated at the end of each semester.

 

O.  Progression Standards

1.         Developmental/Remedial and ESL Courses

Developmental/Remedial courses and English as a Second Language courses will be counted towards a student's qualitative and Pace progression standards for SAP. However, a student may receive financial aid for a maximum of 30 semester hours of Developmental/Remedial courses as long as the courses are required as a result of placement testing; the student is in an eligible program of study, and SAP requirements continue to be met. ESL credits are unlimited in number as long as they are taken as part of an eligible program and SAP requirements continue to be met.

2. Repetitive Coursework

Repetitive (repeated) courses will count toward a student’s hours attempted.  Repeated courses that were previously failed are counted in hours pursued and, if successfully completed, hours earned.

3Withdrawals, Non-Credit Courses, and Incomplete Grades

A grade of “W” will not be used in calculating a student’s grade point average.  However, in measuring a student’s adherence to the SAP standards, all credit hours for courses in which a student receives a “W” will be included in the number of semester hours attempted.  An “I” (incomplete) will be considered an “F” until a letter grade is assigned in its place.  Non-credit courses or audited courses will not be counted in hours attempted. It is the student’s responsibility to notify the Office of Student Financial Assistance of grade changes.

4.  Academic Renewal

Academic renewal does not affect or alter the student’s financial aid records for financial aid eligibility.   All courses, hours attempted, and grades will be counted/ considered for Financial Aid Satisfactory Academic Progress. Students who are granted Academic renewal have the right to request a financial aid appeal. (See “Re-establishing Financial Aid Eligibility.”)  Academic renewal does not change or revise a student’s satisfactory academic progress status for financial aid eligibility.  All academic grades, as well as credits, attempted and earned are reviewed by the Office of Student Financial Assistance’s SAP committee.  Students who are granted academic renewal have the right to appeal the loss of eligibility for federal financial aid.   

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