SATISFACTORY ACADEMIC PROGRESS (SAP)
The United States Department of Education requires all students maintain satisfactory academic progress (SAP) toward completion of their degrees within a reasonable period of time to be eligible for Title IV financial aid programs, including Pell, Federal SEOG, Federal Work Study, and Federal Direct Student Loans.
Students must be made aware of the applicable SAP policy when aid is awarded.
DCC will evaluate satisfactory academic progress (SAP) for all students at the end of each semester, your entire academic history will be reviewed, including the following courses:
Transfer, Repeated, Incomplete, Withdrawn, Developmental/Remedial/ESL
Non-Credit & Audited courses are exempt.
Students will be notified if their SAP standing does not comply with DCC’s SAP policy, in writing, via email. A student can also check their LoLA account under Financial Aid /Eligibility.
The following measures will be used:
Grade Point Average - Maintain at least a 2.00 grade point average.
Pace of Progression - Pass 67% of the credit hours attempted (see chart below)
Maximum Time frame - Total overall hours must not exceed 150% of the published length of a student’s degree program.
67 Percent Credit Hours Attempted vs Needed earned Hours
|Credit Hours Attempted||Credit Hours Needed to Earn|
SAP Status Codes
NEW - student is attending college for the first time, this includes students who received credit
TRANS - student is enrolling in the college for the first time and has previously attended another postsecondary institution.
GOOD - student meets all three standards and is eligible to receive federal financial aid
WARN - student failed to meet at least one of the standards at the end of the previous semester and the student was in “good” or “new” standing during that previous semester
BAD- student is not meeting SAP and is not eligible to receive federal financial aid for the next semester
APLAN – student failed to meet SAP, was granted an appeal, is placed on an Academic Plan
A student may re-establish financial aid eligibility by
attending classes without federal financial aid at his/her own expense until he/she is once again in compliance with all components of the SAP policy., or
Not enrolling in college for a period of time then re-enrolling will not bring the student into compliance with the SAP policy.
by successfully appealing your suspension with a SAP Appeal.
Appeals must be submitted by the college’s established deadlines, which should be published on the college’s website.
All appeals must include:
Letter of Explanation:
The signed letter should explain what occurred that prevented you from maintaining the LCTCS Satisfactory Academic Progress requirements, AND
explain what has changed that will allow you to regain and maintain eligibility in the future.
You must attach PROOF of the statements above; which may can include: medical records, legal documents, police reports, verifiable 3rd party letters.
An Academic Plan is required. Please meet with your Academic Advisor to discuss and obtain a signed Academic Plan.
Appeals can only be made once per payment period.
If the appeal approved the student will be placed on an Academic Plan.The student will then be evaluated at the end of each semester based on that plan.
If the appeal is denied, the student is not eligible for federal aid and must attend at their own expense until:
the student meets the academic standards as outlined in the SAP policy or
the student successfully appeals and is approved to be placed on an academic plan in a future semester.
An Academic Plan is specifically designed for a student who does not meet at least one of the standards at the end of the previous semester and who’s Financial Aid Appeal has been granted. The requirements within the Academic Plan must be met to regain eligibility. Students will need to meet the standards of the Academic Plan each semester until meeting the SAP standards. At minimum, the Academic Plan will require that the student do the following:
(1) Earn a GPA of 2.25 each payment period
(2) Pass 75 percent of all hours attempted each payment period
Delgado Community College may require students to meet additional requirements, such as taking specific courses and/or meeting with academic advisors.
Other SAP Factors
All first-time freshmen are considered to be meeting SAP upon enrollment. For SAP purposes, students with no prior post-secondary experience who are enrolling for the first time at the undergraduate level are first-time freshmen. Prior post-secondary experience does NOT include (1) credit received before earning a high school diploma (or equivalent), (2) credit received for completing tests or assessments, or (3) credit for life experience or military service. However, credit received prior to earning a high school diploma (or equivalent), credit received as the result of completing any tests or assessments, or credit for life experience or military service – that is transcribed by the college will be considered starting with the SAP calculation performed at the conclusion of the first payment period following enrollment as a first-time freshman.
Transfer students are required to meet the same standards as native students in order to receive federal financial aid. All transfer students will receive a SAP status code “TRANS” until the end of the first payment period when they are evaluated for SAP. At the time of the SAP evaluation only transfer credits transcribed by the college will be counted (as both attempted and completed hours) in the cumulative GPA, pace of progression, and maximum allowable hours components of the SAP determination.
Change of Major
Students who change their major are still expected to complete the coursework for the new major within the maximum allowable hours. All attempted hours from a prior major will be included in the total attempted hours. If a change in major results in a student not meeting SAP, the student may submit a SAP appeal that, if granted, will allow the student to continue receiving aid while under an academic plan.
A student who completes his/her degree then pursues a second degree at the same level (i.e. a student with an Associate’s Degree who begins a new program to earn a second Associate’s Degree) is still expected to complete the coursework for the second degree within the maximum allowable hours. All attempted hours from the previous degree at the same level will be included in the total attempted hours. If pursuing a second degree at the same level results in a student not meeting SAP, the student may submit a SAP appeal that, if granted, will allow the student to continue receiving aid while under an academic plan.
Pass/Non-pass grades will not impact the cumulative GPA component of a SAP determination. However, they will be included in the pace of progression and maximum allowable hours components.