Standards of Academic Progress (SAP)

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SATISFACTORY ACADEMIC PROGRESS (SAP)      

The United States Department of Education requires all students maintain satisfactory academic progress (SAP) toward completion of their degrees within a reasonable period of time to be eligible for Title IV financial aid programs, including Pell, Federal SEOG, Federal Work Study, and Federal Direct Student Loans.

Students must be made aware of the applicable SAP policy when aid is awarded.

 SAP Review

    1. Grade Point Average - Maintain at least a 2.00 grade point average.

    2. Pace of Progression - Pass 67% of the credit hours attempted (see chart below)

    3. Maximum Time frame - Total overall hours must not exceed 150% of the published length of a student’s degree program.

67 Percent Credit Hours Attempted vs Needed earned Hours

Credit Hours Attempted Credit Hours Needed to Earn
1 1
2 2
3 3
4 3
5 4
6 5
7 5
8 6
9 7
10 7
11 8
12 9
13 9
14 10
15 11
16 11
17 12
18 13

SAP Status Codes

NEW - student is attending college for the first time, this includes students who received credit

TRANS - student is enrolling in the college for the first time and has previously attended another postsecondary institution.

GOOD - student meets all three standards and is eligible to receive federal financial aid

WARN - student failed to meet at least one of the standards at the end of the previous semester and the student was in “good” or “new” standing during that previous semester

BAD- student is not meeting SAP and is not eligible to receive federal financial aid for the next semester

APLAN – student failed to meet SAP, was granted an appeal, is placed on an Academic Plan


Re-Establishing Eligibility  

A student may re-establish financial aid eligibility by

  1. attending classes without federal financial aid at his/her own expense until he/she is once again in compliance with all components of the SAP policy., or

    • Not enrolling in college for a period of time then re-enrolling will not bring the student into compliance with the SAP policy.

  2. by successfully appealing your suspension with a SAP Appeal.


SAP Appeal

 

 

Academic Plan

An Academic Plan is specifically designed for a student who does not meet at least one of the standards at the end of the previous semester and who’s Financial Aid Appeal has been granted. The requirements within the Academic Plan must be met to regain eligibility. Students will need to meet the standards of the Academic Plan each semester until meeting the SAP standards. At minimum, the Academic Plan will require that the student do the following:

(1)   Earn a GPA of 2.25 each payment period

(2)   Pass 75 percent of all hours attempted each payment period

Delgado Community College may require students to meet additional requirements, such as taking specific courses and/or meeting with academic advisors.


Other SAP Factors

First-time Freshmen

All first-time freshmen are considered to be meeting SAP upon enrollment. For SAP purposes, students with no prior post-secondary experience who are enrolling for the first time at the undergraduate level are first-time freshmen. Prior post-secondary experience does NOT include (1) credit received before earning a high school diploma (or equivalent), (2) credit received for completing tests or assessments, or (3) credit for life experience or military service. However, credit received prior to earning a high school diploma (or equivalent), credit received as the result of completing any tests or assessments, or credit for life experience or military service – that is transcribed by the college will be considered starting with the SAP calculation performed at the conclusion of the first payment period following enrollment as a first-time freshman.

Transfer Students

Transfer students are required to meet the same standards as native students in order to receive federal financial aid. All transfer students will receive a SAP status code  “TRANS” until the end of the first payment period when they are evaluated for SAP. At the time of the SAP evaluation only transfer credits transcribed by the college will be counted (as both attempted and completed hours) in the cumulative GPA, pace of progression, and maximum allowable hours components of the SAP determination.

Change of Major

Students who change their major are still expected to complete the coursework for the new major within the maximum allowable hours. All attempted hours from a prior major will be included in the total attempted hours. If a change in major results in a student not meeting SAP, the student may submit a SAP appeal that, if granted, will allow the student to continue receiving aid while under an academic plan.

Second Degree

A student who completes his/her degree then pursues a second degree at the same level (i.e. a student with an Associate’s Degree who begins a new program to earn a second Associate’s Degree) is still expected to complete the coursework for the second degree within the maximum allowable hours. All attempted hours from the previous degree at the same level will be included in the total attempted hours. If pursuing a second degree at the same level results in a student not meeting SAP, the student may submit a SAP appeal that, if granted, will allow the student to continue receiving aid while under an academic plan.

Pass/Non-Pass Grades

Pass/Non-pass grades will not impact the cumulative GPA component of a SAP determination. However, they will be included in the pace of progression and maximum allowable hours components.

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