Satisfactory Academic Progress Frequently Asked Questions

What is Satisfactory Academic Progress (SAP)?

The Federal Government mandates that students maintain Satisfactory Academic Progress (SAP) toward completion of their degrees/ certificates/ technical diplomas within a reasonable period to be eligible for Title IV financial aid programs (includes Grants, Work-Study, Stafford, PLUS, and Perkins Loans).   Students must progress each semester successfully by maintaining a specific GPA, not exceeding the maximum number of hours allowed for his/her program, and earning enough credit hours based on the number of crdit hours attempted.  Please review the LCTCS SAP policy.

How can I check my Satisfactory Academic Progress (SAP)?

Access instructions on how to check your SAP status.

When does my academic progress for Financial Aid get updated?

Satisfactory Academic Progress is updated each semester after final grades are posted. SAP will also be reviewed before aid is initially awarded.

I am a transfer student, and this is my first semester at Delgado. How does SAP affect me?

All transfer students are given a Transfer status.  At the end of the semester, any transfer credits accepted by Delgado will be counted in the cumulative GPA, pace of progression and maximum allowable hours when determining SAP.

What will be my next step, if I do not meet the SAP requirements?

If mitigating circumstances prevented a student from meeting the requirements, an SAP Appeal might be filed. The appeal must be submitted with accompanying documentation and a completed academic plan by the decline date given. All supporting documents will be retained in the student's financial aid file.

What information must be submitted with my Appeal Form?

Each student must submit the appeal form, and attach:

  1. A statement detailing the mitigating circumstances that caused you to perform poorly or not complete your degree in the timeframe allowed and how it affected your performance.
  2. A statement explaining the steps you have taken to remove your mitigating circumstances and explain whether the circumstances have been removed.
  3. A document that supports or backs up the statement above. This can be a birth or death certificate, doctor's statement, fire or police records, hospital bills, a letter from a 3rd party or relative, letter from an employer, an obituary notice or any other legal or 3rd party document that supports the written statement attached.
  4. An Academic Plan - Academic plans can be requested from your academic advisor. Academic plans must be current and list the semester that you are appealing for and the subsequent semester. They must be signed by the advisor and by the student. Learn more about academic advising.

How do I get an academic plan?

Please see your Academic Advisor to receive an academic plan.

Learn more about academic advising.

How long does it take for my appeal to be read? 

This depends on the time of the semester the appeal is submitted and the volume of appeals that are coming into the Financial Aid office at any given time. During the 3-4 weeks before and during registration, we receive an incredibly large number of appeals, and we do our best to read them in the order in which they are received.

If I change my major will my old courses still count in the SAP calculation?

Yes. All attempted coursework from a prior major will be included in the calculation of the SAP components - GPA, PACE and Maximum Timeframe.