Student Life encourages student organizations to plan events and activities that benefit not only the Delgado community, but the community at large. Event planning is a rewarding and daunting task. If your student organization is planning a large event, the Office of Student Life is here to help. Learn event planning inside and out on or off campus by requesting a special event planning consultation for your group by emailing email@example.com. Let my 10 years of event planning experience work for you!
Recognized student organizations will, upon request, be assigned space on campus to conduct meetings. If a student organization function requires use of additional college facilities, the normal procedure for requesting an official college function will apply. Specifically, at least two (2) weeks prior to the planned function, to reserve events at City Park please click to submit electronic form . If using a location on another campus or site please use the an Internal Event/Function Request, Form 4310/001, must be submitted by the faculty/staff advisor to the" Office of Student Life (CP11, 111) or via email firstname.lastname@example.org. (taken from: Delgado Student Organizations Policy, November 1999) The Student Life office will route your request appropriately. Student Life is only one step in the approval process. The final approval lies with the Facility Manager of the facility that you are trying to reserve. Additionally, the requester is responsible for making all arrangements with Building Services, Media Services or Campus Police to have the event set-up and run properly. Any Building Service set-up or requests should be submitted through the online request system. Please review the On- Campus Events & Functions Policy for specific details.
A few tips from the Office of Student Life:
- Meeting space will be assigned on a first come first serve basis.
- To ensure that your event will run smoothly, the requestor is advised to follow-up with Media Services, and Building Services one week prior to the planned function.
When you contract with a company to provide inflatable bouncers, toys, games, etc, the contracting company must provide Delgado Community College with a certificate of insurance showing that they carry liability insurance in the amount of $2 million dollars and naming Delgado Community College as additionally insured.
Because of the risks involved in many of these amusement items, Delgado has elected to require that the rental company provide staff for set up, tear down, and being present to supervise the equipment at all times. Delgado Community College students, staff or faculty are not allowed to set up, tear down, or supervise the use of the equipment.
Some toys and outdoor toys, e.g. mechanical bulls, are considered high risk and may require special event insurance be purchased. Also, Delgado may require a signed waiver that communicates risk and indemnification to participants before they access the contracted service. Please contact the Office Student Life for guidance when renting or contracting for this type of equipment, or for questions about what items apply to this best practice.
Louisiana Regulations and Laws Governing Inflatables
Student Organizations wanting to have an event off-campus should have an Internal Event/Function Request on file with the Student Life Office (CP11, 111). Forms should be submitted with faculty advisor signatures.
*If the proper documentation is not submitted in either case, the event will not be sanctioned by Delgado Community College, and event planners will host the event at their own risk.