Adjustment of Tuition

For students reducing their credit hours or officially withdrawing from the College, all or a portion of their refundable tuition may be credited to their account according to the Tuition/Fee Adjustment Schedule published each semester in the Student Handbook. The portion (percentage) is an adjustment to the tuition and fees the student is assessed for the semester, not a refund of what the student has already paid. Students must complete the drop/withdrawal process prior to the posted deadlines to qualify for a reduction in amounts owed. Registration fees are only adjusted in the student reduces hours or withdraws through the 100 percent refund period.

Nonattendance does not constitute withdrawal. Students must withdraw from the College prior to the stated deadlines if they decide not to attend. Students who do not submit a drop request or drop the course(s) online may have a financial obligation to the College regardless of attendance.

 Tuition Adjustment Schedules

 TERM

TERM START DATE

100% TUITION ADJUSTMENT

50% TUITION ADJUSTMENT

NO TUITION ADJUSTMENT

Spring Semester January 16 Through January 27 Through February 2 After Feburary 2

Term A

January 19 Through January 21 Through January 26 After January 26

Term AB

March 16 Through January 27 Through February 2 After Feburary 2
Term B March 16 Through March 19 Through March 23 After March 23

 

 TERM TERM START DATE 100% TUITION ADJUSTMENT 50% TUITION ADJUSTMENT  NO TUITION ADJUSTMENT
Maymester May 15 Through May 17 May 18 After May 18
Summer Semester  June 2 Through June 8 June 9 - June 14 After June 14
Summer Term A June 2 Through June 3 June 4 - June 7 After June 7
Summer Term B June 30 Through July 1 July 2 - July 5 After July 5
 TERM TERM START DATE 100% TUITION ADJUSTMENT 50% TUITION ADJUSTMENT  NO TUITION ADJUSTMENT
Fall Semester

August 14 Through August 24 August 25 - August 30 After August 30
Fall Term A

August 16 Through August 18 August 19 - August 23 After August 23
Fall Term AB

October 6 Through August 24 August 25 - August 30 After August 30
Fall Term B

October 6 Through October 13 October 14 - October 18 After October 18
Fall Mini Session 1

September 20 Through September 21 September 22 After September 22
Fall Mini Session 2

October 25 Through October 26 October 27 After October 27
Winter Session

December 13 Through December 13 December 14 - December 15 After December 15

 

If a credit balance remains after all tuition and fees due are deducted from any payments that have been applied, the balance will be returned to the student automatically.

 

Tuition/Fee Adjustment Appeals

Tuition Appeals are for students who are requesting a refund, credit, or balance waiver of their tuition and/or fees due to extenuating circumstances that occurred during a given term. Students who wish to appeal their tuition adjustments (or lack thereof) must complete and submit an online Refund Request Form that must include reasons and supporting documentation the student feels he or she is entitled to a refund. 

The Refund Committee will consider requests for adjustments to tuition charges when a student can document extenuating circumstances such as:

  • Student Illness: A note from your physician or medical provider on their letterhead indicating the dates you were unable to attend class. The note must be signed by your physician or medical provider. Excuse slips, copies of invoices, confirmations, statements of insurance payments, etc. are not acceptable documentation.
  • Illness of immediate family member: A student’s spouse, children (son or daughter), and parents are immediate family members for purposes of this appeal. A note from your family member’s physician or medical provider on their letterhead indicating the dates of illness. The note must be signed by the physician or medical provider.
  • Death of immediate family member: Submit a death certificate, obituary or death notice. Documents must clearly indicate the relationship of the deceased to the student. A student’s spouse, children (son or daughter), and parents are immediate family members for purposes of this appeal.
  • Military deployment: A copy of the official deployment/reactivation notice. Deployment and reactivation dates must be within the semester you are appealing.
  • Change in employment: beyond the student’s control that prevents the student from attending the classes for which he/she is registered. A letter from your employer on company letterhead indicating the reason and date of the change in work schedule.
  • Verifiable Institutional Error: Provide a detailed account of the problem and relevant documents on College letterhead from the College Office involved or advisor indication that incorrect information was given by a College representative.

The College is a state agency; therefore, all tuition adjustments must be substantiated and are subject to review by the State of Louisiana Office of the Legislative Auditor. The following are reasons for denial of a refund:

  • Non-attendance or dropping course(s) without sufficient justification and/or unsupported or substantiated reasons;
  • Denial of or late application for federal financial assistance after a promissory note has been signed;
  • Dropping disallowed credit courses by students on academic probation or suspension (It is the student’s responsibility to know his or her academic status and the classes in which he or she is eligible to enroll before registering.); and/or
  • Discontinued enrollment in Term AB program due to insufficient grade.

If financial aid or the term identified in this appeal was received, submission of a tuition/fee adjustment appeal could impact the student’s financial aid status and result in money owed. It is recommended that the student discuss these implications with the Financial Aid Office before submitting an appeal. If a student is a recipient of Veteran’s Benefits, it is important for the student to discuss the appeal with the Veteran’s Educational Benefits certifying officials in the Office of the Registrar before proceeding with the request.

Students should be advised that submission of a tuition appeal does not exempt the student’s account from the assessment of collection and/or financial penalties. Tuition and fees should be paid when due.

Refund requests are forwarded to the Refund Committee, which consists of representatives of the Registrar’s Office, Admissions Office, Office of Student Financial Assistance, and the Accounting Department, as well as appointed academic staff representatives. Fall Semester refund requests must be received by the end of the following summer session. Spring Semester refund requests must be received by the end of the following fall semester. Summer Session refund requests must be received by the end of the following spring semester.

Committee Decision: The Committee Chair will notify the student of the Refund Committee’s decision. A student may make a final appeal to the Vice Chancellor for Business and Administrative Affairs or designee within 30 days of notification of the Refund Committee’s decision.